Fiscalization rules in Belgium, which must be implemented by all taxpayers who provide restaurant or catering services are strictly defined by the applicable legislation.
Besides definition of mandatory functionalities of the POS components, it is also defined what functionalities are prohibited.
No hardware or software may be connected to or integrated into the cash register system that influences, changes or disrupts the normal operation of the functions defined by law.
This also includes cash register software or cash register program not included in the manuals or other documentation submitted to the authorities that is installed or functions on a cash register system.
Changes to an already entered product line that occur within the same event must always be clearly stated separately as an additional negative or positive product line in the event message.
An event may no longer be changed or deleted once its registration has been sent to the authorities. Corrections to a closed event may only be made by creating a new additional event.
A cash register system may not have the option of printing a VAT receipt before the transaction is finalised.
A cash register system may not have a function that makes it possible to change pre-programmed settings of articles and services between the input of the transaction and its finalisation in the VAT receipt in such a way that the original registrations are also changed.
A cash register system may not offer the possibility to change the settings, in any way whatsoever, in such a way that the prohibited functionalities are still possible.
If you need additional clarifications regarding prohibited functionalities and/or information about mandatory functionalities, reach out to JB Fiscal Consulting in order to get and/or to remain compliant with Belgian fiscalization rules.